Admin Manager

About the role

One of our prestigious clients is hiring an Admin Manager to own the administrative backbone of a facility management services business. You will keep calendars, documentation and coordination running reliably, and steadily improve the way administration supports daily operations.

What you'll do

• Own the administrative calendar, including leadership schedules, review meetings and key compliance deadlines.
• Set and maintain documentation standards for contracts, records and official correspondence.
• Coordinate across operations, finance and client-facing functions to resolve administrative issues quickly.
• Review existing admin processes and introduce simpler, more consistent ways of working.
• Prepare reports and trackers in MS Office that give management a clear view of admin status.
• Oversee records relating to vendors and service providers so that they stay current and complete.
• Guide admin colleagues on priorities, deadlines and the quality expected of their work.

What you'll bring

• 4–8 years of experience in administration, including clear responsibility for processes and outcomes.
• A graduate degree in any discipline, with relevant experience or demonstrated skills preferred.
• Advanced MS Office skills for documentation, scheduling and management reporting.
• Strong coordination and communication across functions and with senior colleagues.
• Sound judgement when prioritising competing requests that all seem urgent.

Good to have

• Exposure to facility management or property services operations.
• Familiarity with vendor contract documentation and renewal tracking.
• Prior experience in the Facility Management Services sector at a supervisory level.