Conference Coordinator
This is an open vacancy with one of our clients.
- Experience
- 0–3 years
- Where
- Delhi NCR, Gurugram, Mumbai
- Salary
- ₹2,40,000–₹5,50,000 per year, + incentives where applicable
- Work mode
- On-site, Hybrid
- Employment type
- Full-time
- Qualifications
- Graduate in any discipline; Event Management / Hospitality background preferred
To apply you need a CV on file.
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About the role
One of our prestigious clients is hiring a Conference Coordinator to support the planning and running of conferences. You will handle registrations, delegates and vendors so sessions start on time and attendees are well looked after.
What you'll do
- Manage delegate registration, confirmations and badge lists in the weeks before each conference.
- Coordinate with vendors for audio-visual equipment, catering, signage and printed material.
- Prepare session schedules and share joining details with speakers and moderators.
- Run the registration desk on conference days, handling queries and late arrivals.
- Look after guests and speakers, guiding them to sessions, lounges and meeting rooms.
- Support on-ground execution by checking halls, timings and materials between sessions.
- Compile attendance records and delegate feedback once the conference closes.
What you'll bring
- 0–3 years of experience in events, conferences or hospitality; freshers are welcome to apply.
- A graduate degree in any discipline is required for this role.
- Strong organisation and attention to detail across long delegate lists.
- Warm, patient guest handling, especially at busy registration counters.
- Clear communication with vendors, speakers and colleagues throughout the event cycle.
Good to have
- A background in Event Management or Hospitality studies.
- Familiarity with online registration and badge printing systems.
- Exposure to B2B conferences, seminars or academic meetings.